40x40 at a Glance
40x40 Trade Show Booth Rentals — What Exhibitors Actually Get
All-inclusive 40x40 island exhibits — a 1,600-square-foot island delivered fully turnkey, so one number on the proposal covers design, fabrication, graphics, freight, install, dismantle and every piece of show paperwork.
Exhibit Rentals runs a single warehouse model out of Las Vegas. Every booth in our 40x40 inventory is pre-assembled and inspected at our facility before it ships, so the on-site install replicates an approved build rather than assembling for the first time under deadline pressure. You can see finished examples in our project portfolio.
Who a 40x40 Footprint Fits
Flagship exhibitors, anchor-tenant programs tend to land on the 40x40. Where it works consistently comes down to floor area and staffing: at 1,600 square feet with a team of about 16–22, it suits exhibitors whose goals match the space rather than fight it.
What Fits in 1,600 Square Feet
At 1,600 square feet a 40x40 supports a full anchor program — a theater seating 30-plus, three or more enclosed meeting rooms, a large hospitality zone, extensive perimeter demos, dedicated lead and storage areas, and dramatic overhead structure.
What doesn't fit: only the very largest programs that outgrow a single 1,600-square-foot footprint.
Layout and Floor-Plan Considerations
At flagship scale the booth becomes a small building. Circulation is the whole game — design clear paths so thousands of visitors flow past demos, into the theater, and toward meeting space without bottlenecks, and use overhead structure to hold the footprint together visually.
Notes From Our Project Managers
Field notes on the 40x40 footprint — Marcos Saavedra
- Lock the theater-vs-hospitality decision before design starts; every downstream choice follows from it.
- Meeting rooms need real acoustic isolation — a partition that leaks conversation costs you the meetings you built the booth for.
- Confirm the venue's freight and drayage tier before we crate — it's the line item that surprises exhibitors most.
- Send graphics files early. Print production, not build, is the usual cause of a tight timeline.
What's Included in a 40x40 Rental
Every quote from Exhibit Rentals is turnkey. One number on the proposal covers every line item below — no separate drayage invoice, no surprise electrical bill, no post-show reconciliation:
- Photorealistic 3D rendering before approval
- Full pre-build and inspection at our Las Vegas warehouse before shipping
- Full graphics production — backlit fabric, direct-print, or tension fabric depending on design
- Round-trip freight from our warehouse to your show city
- Certified installation and dismantling, fully labor-compliant for your venue
- Show services paperwork — EAC filings, Certificate of Insurance, electrical orders, drayage coordination
- One dedicated project manager from kickoff to load-out
- AV equipment specification, sourcing, and on-site setup
2026 Pricing for a 40x40 Booth
Across the US, a turnkey 40x40 trade show booth rental runs roughly $67,887 to $341,200 per show. Two independent factors move the number: your build (design complexity, materials, AV count, architectural detail) and your city (freight distance from Las Vegas plus local labor and drayage rules).
The single biggest swing is where you exhibit. A 40x40 built for a Las Vegas show starts near our warehouse floor; the same booth in a high-cost union city like Chicago can run substantially higher on the all-in number — and almost all of that difference is freight and venue labor, not design or fabrication. Use the search bar at the top of this page to see pricing for your exact city.
Rent vs Buy at 40x40
At the 40x40 footprint, the rent-versus-buy decision tracks how many shows you run per year and how fast your brand evolves. Renting wins on cash flow and design flexibility for a light-to-moderate schedule; buying can amortize lower only with five or more shows a year, stable branding over a 3–5 year horizon, and the operational capacity to manage storage and refurbishment between events.
Ready to Get Started?
Browse our 40x40 design gallery below, or fill out the quote form for a custom 3D rendering and full price within 24 hours. Every booth includes our warehouse pre-build guarantee and a dedicated project manager from kickoff to load-out.
