Booth Setup, Done Right the First Time
Most setup horror stories start the same way: a booth that has never been fully assembled arrives at the venue, and the crew is solving design problems on the clock with the show opening in hours. Our model removes that risk entirely. Your booth is built complete at our Las Vegas warehouse, inspected, photographed for your approval, then crated. The on-site crew is rebuilding something that already worked.
Setup is part of the turnkey scope, so there is no separate install invoice and no scramble to book labor. Your city page covers the venue-specific labor rules; this page covers how setup actually runs.
How Setup Works, Step by Step
- Warehouse pre-build. The full booth is assembled and inspected in Las Vegas. You approve preview photos before anything ships.
- Crate & freight. The booth is packed and shipped on a schedule that protects your install window — same-day in Las Vegas, a few days' transit to other cities.
- Drayage & move-in. Materials are received at the venue's marshaling yard and moved to your booth space. Drayage is coordinated and included in the quote.
- Install (I&D). Our certified, labor-compliant crew rebuilds the approved booth — structure, graphics, lighting, AV, and flooring.
- Show-floor check. An on-site lead verifies every system before doors open and stays reachable through show hours.
- Dismantle & return. After the show the crew dismantles, repacks, and ships the booth back to Las Vegas for storage or refresh.
How Long Does Setup Take?
It scales with footprint. A 10x10 inline can be set in a few hours; a 30x40 island with theater, meeting rooms, and rigging typically runs 12–18 hours of install plus rigging and electrical coordination. Because the build is pre-approved, those hours go to assembly, not problem-solving.
Labor & Union Coordination
Union rules vary by venue — Las Vegas runs Teamsters freight plus trade locals; New York's Javits Center is one of the most structured labor environments in the country; Chicago's McCormick Place uses a four-union model with steward sign-offs. Our project managers coordinate every sign-off and confirm the drayage tier before crating, so there's no surprise material-handling invoice after the show.
