Orlando · 40x40 Booth Rentals

40x40 Anchor-Tenant Booth Rentals in Orlando

All-inclusive 40x40 booth rentals — design, fabrication, graphics, freight, install, dismantle and show paperwork, delivered to the Orange County Convention Center (OCCC). Built and inspected at our Las Vegas warehouse, shipped on a schedule that protects your install window.

Get Free Quote in 24hr Browse 40+ Designs

40x40 trade show booth rental in Orlando — Exhibit Rentals

From $110,200

$110,200+ Starting Price

200+ Booths Built

24hr Quote Turnaround

4.9 Google Reviews

4.9 Trustpilot

15+ Years Experience

City

Booth Size

Show / Venue

Budget

★ Recent Builds ★

Our 40x40 Booths on the Orlando Show Floor

Real booths we built for real brands at Orlando shows. Every booth pre-assembled and inspected at our Las Vegas warehouse before it ships.

★ Transparent Pricing ★

40x40 Booth Rental Pricing in Orlando

One invoice. Everything covered — design, build, graphics, freight, install, dismantle, and show paperwork. No drayage surprises, no electrical add-ons after the show. Pick the tier that matches your goals; we tailor the configuration to your booth number and aisle position.

Essential

$110,200

Anchor-tenant square island with full theater, hospitality, and three to four meeting rooms.

Custom island construction with hanging sign rigging coordination
Branded counter(s)
Standard LED lighting
High-res graphics design
Round-trip freight
Install and dismantle
Show paperwork (EAC, COI, electrical, drayage)

Standard

$157,000

Adds fourth meeting room, executive briefing capability, premium ceiling features.

Everything in Essential
Theater seating for 25–30
Four enclosed meeting rooms
Full hospitality bar with seating
Premium AV and lighting
Dedicated project manager and on-site team

Premium

$203,900

Premium architectural construction, hardwood, executive hospitality, sound-private rooms.

Everything in Standard
Premium architectural construction throughout
Hardwood floors
Executive hospitality wing
Sound-private meeting suite
Priority warehouse build

★ Watch the Build ★

From Concept to Show Floor in 70 Days

Watch how a 40x40 booth goes from a 3D rendering to a finished install at the Orange County Convention Center (OCCC).

40x40 Booth Rentals in Orlando: Costs, Venues, and What Ships

Orlando's Orange County Convention Center is the second-largest in the U.S. by usable space, and shows here trend toward consumer-facing categories like attractions, healthcare, and golf. Booth styling typically leans warmer and more open than the colder palette common at tech shows. For exhibitors at shows like IAAPA, PGA Show, AAOS, and Surf Expo, a 40x40 booth at 1600 square feet is a workable footprint. Pricing in Orlando typically runs $110,200–$203,900 per show on a fully turnkey basis — higher than Las Vegas because of labor jurisdictions, freight distance from our warehouse, and venue-specific drayage tiers. In practice this means OCCC's two-campus layout (North and West halls connected by a tunnel) shapes your booth-traffic estimate and the drayage timing for your category. Some shows split across both halls; others stay in one.

Exhibit Rentals operates from a warehouse in Las Vegas. Transit from our Las Vegas warehouse to OCCC runs 6–8 days. Every booth in our 40x40 inventory is fully pre-assembled and inspected at our facility before it ships to Orlando — so the install at the Orange County Convention Center (OCCC) is replication of an approved build, not first-time assembly on the show floor. For markets like Orlando where freight distance and labor rules add risk, the warehouse pre-build is what protects your show date.

Is a 40x40 the Right Size for Your Show?

The 40x40 booth works best for a few specific kinds of exhibitor:

Anchor-tenant exhibitors at flagship industry shows
Major product launches with national press attendance
Pharma, enterprise tech, and automotive with high-touch meeting needs
Teams of 18–24 staff across sales, demos, hospitality, and operations

If you need full anchor-tenant programming with a 40+ seat theater and six or more meeting rooms, 40x50 will serve you better.

Working With 1600 Square Feet

Sixteen hundred square feet supports flagship programming. A 40x40 typically includes a four-sided hanging sign visible from across the show floor, a 25–30 seat theater or product-launch stage, ten to fourteen demo stations, three to four enclosed meeting rooms (100–150 sqft each, some sound-private), a full hospitality bar with seating for 12–16, integrated lead capture, and dedicated back-of-house tech and storage.

What doesn't fit: pavilion-scale programming with seven or more meeting rooms, or a 50+ seat theater plus full executive program. At 40x40 you're choosing depth in one direction over breadth in all.

Floor-Plan Choices at 40x40

A 40x40 island is anchor-tenant territory. The most workable layout: a clear primary axis with a brand and hero-product entry, a central demo and theater zone, three to four enclosed meeting rooms along one perimeter, hospitality bar with seating along another, and back-of-house staff and storage tucked into a third. The fourth side becomes a long sightline display for the show.

Programming runs the booth, not architecture. The best-performing 40x40s we've built have one programming director on site who runs the day like an event producer — theater on the half-hour, executive meetings on the hour, a scheduled product reveal once a day. Without that role, even premium architecture underperforms.

OCCC has some of the most generous ceiling clearances in the country — hanging signs at 22+ feet are routine. At 40x40 in Orlando, you can build vertical brand statements that won't work at venues with lower clearance like Javits or Moscone.

Everything Your Quote Covers

Every quote from Exhibit Rentals is turnkey. One number on the proposal covers every line item below — there's no separate drayage invoice, no surprise electrical bill, no post-show reconciliation:

Photorealistic 3D rendering before approval
Full pre-build and inspection at our Las Vegas warehouse before shipping to Orlando
Full graphics production — backlit fabric, direct-print, or tension fabric depending on design
Round-trip freight from our Las Vegas warehouse to the Orange County Convention Center (OCCC) (or other Orlando venue)
Certified installation and dismantling, fully labor-compliant for your venue
Show services paperwork — EAC filings, Certificate of Insurance, electrical orders, drayage coordination
One dedicated project manager from kickoff to load-out
Hanging sign rigging coordination with venue
AV equipment specification, sourcing, and on-site setup (monitors, sound, lighting controllers)
On-site project lead for the duration of the show, separate from your project manager

What a 40x40 Costs in Orlando

A turnkey 40x40 trade show booth rental in Orlando typically falls between $110,200 and $203,900 per show. Where you land in that range comes down to materials, monitor and AV count, and how much custom architecture you add.

$110,200–$157,000: Clean professional build with backlit fabric, standard counters, LED lighting. Right for anchor-tenant programs requiring full programming infrastructure.
$157,000–$180,400: Adds monitor walls, upgraded lighting, additional counters, expanded meeting and executive programming. The mid-market sweet spot.
$180,400–$203,900: Premium materials, architectural ceiling features, double-deck construction, executive briefing wing, custom architecture.

That works out to roughly $69–$127 per square foot in Orlando. Orlando pricing is moderate — right-to-work labor in the Southeast keeps install costs reasonable, but freight distance from our Las Vegas warehouse adds to the all-in number relative to West Coast markets. OCCC drayage tiers vary by exhibit category, your project manager will confirm tier and total before crating to avoid post-show invoice surprises.

Getting Into Orlando Venues

Florida is a right-to-work state, which gives more flexibility on labor — but OCCC still requires certified I&D supervision and a current Certificate of Insurance on file.

Orange County Convention Center labor is comparatively flexible (Florida right-to-work), but OCCC drayage and electrical paperwork still requires advance submission. Hanging sign rigging requires venue approval. Our project managers handle every submission so the booth arrives ready to install.

Where 40x40 Booths Go Wrong

At 40x40, the usual design errors cost you more. What we see at the Orange County Convention Center (OCCC) shows:

Choosing depth in one programming area at the expense of breadth across all four sides
Designing meeting rooms that look private but fail under real show-floor sound conditions
Skipping the show-runner role — at 1,600 sqft you need a programming director, not just a sales lead
Underbuilding hospitality and limiting prolonged conversation capacity
Specifying premium materials without budgeting for the integrated lighting that makes them work
Not confirming your OCCC hall assignment before finalizing graphics — North and West halls have different ceiling-height envelopes, and a hanging sign sized for one hall may not clear in the other.

Rent or Buy a 40x40?

At the 40x40 footprint, the rent-versus-buy decision is rarely about cost alone — it's about how many shows you run per year and how aggressively your brand evolves. A purchased 40x40 runs $176,000–$326,000 upfront, plus $11,000–$36,500 per show in storage, refurbishment, freight, and labor. For one to three shows a year, the rental model at $110,200–$203,900 per show wins on cash flow and design flexibility. For five or more shows with stable branding, purchase can amortize lower, but at this booth size, refurbishment cycles and the cost of looking dated mid-purchase-life are real considerations. For Florida-based exhibitors, the rent-vs-buy math is closer than at coastal cities because freight from any East Coast storage to OCCC is reasonable. Still, three-or-fewer shows a year favors rental.

Next Step

Browse our 40x40 design gallery below, or fill out the quote form for a custom 3D rendering and full price within 24 hours. Every booth includes our warehouse pre-build guarantee and a dedicated project manager who handles every step from kickoff to load-out.

★ More 40x40 Designs ★

Browse Other 40x40 Booth Designs

40+ ready-to-customize 40x40 designs in our warehouse. Pick a base, customize the graphics — turnkey in 70 days.

★ FAQ ★

20 Questions Buyers Ask About 40x40 Booths in Orlando

Real answers with real numbers. Click any question to expand.

How much does a 40x40 booth rental cost in Orlando?

A turnkey 40x40 booth rental in Orlando typically costs between $110,200 and $203,900 in 2026, depending on design complexity, materials, AV, and add-ons. That works out to roughly $69–$127 per square foot. Our quotes include design, graphics, freight, install, dismantle, and show paperwork — no separate drayage or electrical billing after the show.

What's included in the rental price?

Every quote includes a custom 3D rendering, full graphics production, round-trip freight from our Las Vegas warehouse to Orlando, certified install and dismantle, EAC filings, Certificate of Insurance, electrical orders, drayage coordination, and a dedicated project manager from kickoff to load-out.

How long does it take to install a 40x40 booth in Orlando?

Standard install time at the Orange County Convention Center (OCCC) is 24–36 hours for a 40x40 build. Every booth is fully pre-assembled and inspected at our Las Vegas warehouse before shipping — so the install is replication of an approved build, not first-time assembly under deadline pressure. For the OCCC West Concourse specifically, the right-to-work environment plus the venue's efficient marshaling yard means install windows compress noticeably compared to McCormick or Javits, the booth is on the floor and built faster, with fewer labor interruptions.

How fast can I get a quote?

You receive a custom 3D rendering and full price quote within 24 hours of submitting our quote form. The proposal lists every included line item with a single fixed number — no separate invoices for drayage, electrical, or installation.

Can a 40x40 booth look professional next to larger booths at Orlando shows?

At 40x40, you're already at or past the threshold where adjacent-footprint competitors stop creating visual disadvantage on the GRB exhibit halls. Performance differences at this scale come from programming, hospitality, and staffing — not from architecture alone. The booths that dominate at Houston's flagship shows (OTC, CERAWeek, and the Houston International Boat Show) are the ones with a clear theater cadence and a hospitality model that keeps qualified visitors on-stand for 15+ minutes.

Should I rent or buy a 40x40 booth for Orlando?

At 40x40, rent versus buy is rarely a cost-only decision. Rent for design flexibility, lower cash outlay, and freedom to evolve the look year over year. Buy when you have five or more shows annually, stable branding for a 3–5 year horizon, and operational capacity to manage storage and refurbishment cycles.

How many staff do I need at a 40x40 booth?

Roughly 21 staff is the proven mid-point for a 40x40 booth during show hours, though the practical range is wider depending on your activities. Too few creates coverage gaps during peak; too many makes the booth feel crowded and deters walk-ins. The staffing model should match your runsheet — demos, meetings, hospitality, and lead capture each need their own coverage.

Which Orlando venues do you ship to?

In Orlando, we deliver to the Orange County Convention Center (OCCC — both the North/South and West Concourses) and to the Gaylord Palms Resort & Convention Center. OCCC is the second-largest US convention venue at 2.1 million square feet of exhibit space, hosts PGA Show, IAAPA Expo, HIMSS, and AAOS, and runs an exhibitor-friendly setup compared to coastal venues: Florida is a right-to-work state, drayage tiers are simpler than McCormick's, and the West Concourse marshaling yard is one of the most efficient in the country. Our project managers handle the OCCC paperwork and dock assignment direct with the general contractor.

Do you handle drayage and union labor in Orlando?

Yes. Drayage is included in our flat quote, and Florida's right-to-work status combined with OCCC's exhibitor-friendly operating model means lower labor costs and fewer jurisdiction calls than at coastal venues. Exhibitors can set their own inline booths up to standard limits, and our certified I&D crew handles everything else without triggering minimum-call charges. We confirm OCCC drayage tier and submission deadlines with the general contractor before crating, so you don't see surprise material-handling charges. For shows like HIMSS and IAAPA Expo, where the show floor turnover is tight, this matters as much as any line item on the proposal.

What is your warehouse pre-build guarantee?

Every booth is fully assembled and inspected at our Las Vegas warehouse before it ships to Orlando. Transit is 6–8 days by truck across the southern route, and we time crate arrival to your OCCC marshaling window so the booth hits the dock when your install crew is scheduled — not three days early sitting in queue. We send preview photos for approval, then it ships. The install crew at the Orange County Convention Center is replicating an already-approved build, not assembling for the first time on show day with OCCC's tight back-to-back show floor turnover.

Can I customize a design from your gallery?

Yes. Pick any base design and customize graphics, colors, finishes, monitor and display placement, counter styles, accessories, and meeting-room configuration where applicable. Your final 3D rendering reflects every change before production starts.

What file formats do you need for graphics?

We prefer vector files (AI, EPS, PDF) for logos and high-resolution rasters (PSD, TIFF, PNG at 150dpi at final output size) for photography. Our design team handles all artwork preparation and submits proofs before printing.

How early should I book my 40x40 for a Orlando show?

For major Orlando shows — PGA Show in late January, HIMSS in early March, AAOS in February or March (rotates), and IAAPA Expo in mid-November (OCCC's largest show). For HIMSS specifically, OCCC operates back-to-back with another major show in adjacent halls, so move-in is compressed, book 14+ weeks out to secure your hall position and freight slot. Book your 40x40 at least 14–18 weeks out for these shows; for mid-tier and regional Orlando shows, 10–12 weeks is workable. Rush rentals are available at premium pricing — see the rush rental question below.

What if my booth needs change after I approve the design?

Minor graphic changes are accommodated up to 10 days before ship date at no extra cost. Structural changes after approval require a change order — your project manager will walk you through cost and timeline impact before any work proceeds.

Do you provide on-site support during the Orlando show?

Yes — at the 40x40 footprint, an on-site project lead is included as standard for every Houston show. They're on the show floor during show hours for anything from graphic touch-ups to electrical issues to last-minute schedule changes. For Houston specifically, the 4–5 day truck transit each way means on-site response is your only realistic option during the show, and our crew knows the GRB facilities team by name, which speeds up anything venue-side. Dedicated booth-operations staffing for daytime show coverage is available at additional cost.

Can I add AV, monitors, and tech to my booth?

Yes — AV at this footprint is fully integrated. Standard includes monitor walls, theater AV (speakers, microphones, presentation systems), LED columns and towers, lighting design and controllers, touchscreen kiosks, and on-site AV operation during show hours. Everything sourced, set up, and operated by our team in one quote.

What happens to the booth after the show?

Our I&D crew handles complete dismantle, repacks the booth, and ships it back to our Las Vegas warehouse. If you want to reuse it for the next show, we store it for 90 days at no additional cost and refresh graphics for the next event.

Do you offer last-minute or rush rentals for Orlando shows?

Yes. We maintain a ready-to-ship inventory of pre-built 40x40 configurations that can be customized with your graphics in 28–35 days for late-booked Orlando shows. Orlando freight runs 6–8 days from our Las Vegas warehouse — manageable for rush bookings on inline footprints, tighter for islands. The right-to-work environment at OCCC keeps labor lead times short, and the West Concourse marshaling yard is one of the more flexible we coordinate with. Rush pricing applies, and inventory is first-come.

What payment terms do you offer?

Standard terms are 50% on design approval and 50% before ship date. We accept ACH, wire, and major credit cards. Net-30 terms are available for established corporate clients with credit approval.

How do I get started?

Fill out the quote form on this page with your show name, dates, booth number, and any design preferences. You receive a custom 3D rendering and full-price quote within 24 hours — no obligation, no sales pressure.