40x50 Pavilion-Scale Booth Rentals in Las Vegas

A turnkey 40x50 booth rental in Las Vegas typically costs between $76,600 and $145,500 in 2026, depending on design complexity, materials, AV, and add-ons. That works out to roughly $38–$73 per square foot. Our quotes include design, graphics, freight, install, dismantle, and show paperwork — no separate drayage or electrical billing after the show.

Every quote includes a custom 3D rendering, full graphics production, round-trip freight from our Las Vegas warehouse to the show floor, certified install and dismantle, EAC filings, Certificate of Insurance, electrical orders, drayage coordination, and a dedicated project manager from kickoff to load-out.

Standard install time at LVCC is 32–48 hours for a 40x50 build. Every booth is fully pre-assembled and inspected at our Las Vegas warehouse before the local truck runs it 15 minutes to the show floor — so the install team is replicating an approved build, not first-time assembly under the freight clock. For West Hall installs, where dock turnover is tighter, we sequence the crate arrival to your steward call so the booth is on the floor before the labor window opens, not after.

You receive a custom 3D rendering and full price quote within 24 hours of submitting our quote form. The proposal lists every included line item with a single fixed number — no separate invoices for drayage, electrical, or installation.

At 40x50, you're already at or past the threshold where adjacent-footprint competitors stop creating visual disadvantage on the Vegas floor. At LVCC and Mandalay Bay, where aisle widths and ceiling heights are generous, performance differences at this scale come from programming, hospitality, and staffing — not from architecture alone. The booths that dominate at major Vegas shows (CES, NAB, SEMA, IBS) are the ones with a clear theater cadence and a hospitality model that keeps qualified visitors on-stand for 15+ minutes.

At 40x50, rent versus buy is rarely a cost-only decision. Rent for design flexibility, lower cash outlay, and freedom to evolve the look year over year. Buy when you have five or more shows annually, stable branding for a 3–5 year horizon, and operational capacity to manage storage and refurbishment cycles.

Roughly 26 staff is the proven mid-point for a 40x50 booth during show hours, though the practical range is wider depending on your activities. Too few creates coverage gaps during peak; too many makes the booth feel crowded and deters walk-ins. The staffing model should match your runsheet — demos, meetings, hospitality, and lead capture each need their own coverage.

We deliver to Las Vegas Convention Center (LVCC — West, Central, and North halls), Mandalay Bay Convention Center, Caesars Forum, Venetian Expo, Sands Expo, MGM Grand Conference Center, Westgate, and Wynn. Our warehouse is 15 minutes from LVCC, which means same-morning crating fixes, no marshaling yard wait, and the option of show-week graphic swaps without freight. For the West Hall specifically, our team coordinates dock assignment with Freeman or GES before crating so you're not stuck in the marshaling yard during peak install.

Yes. Drayage is included in our flat quote, and our certified I&D crew is fully union-compliant at every Las Vegas venue — Teamsters Local 631 for material handling, IATSE Local 720 for rigging and lighting, and the carpenters' jurisdiction for booth assembly. Nevada is a right-to-work state, but LVCC, Mandalay Bay, and Caesars Forum all operate under union labor agreements, and we handle every steward sign-off and jurisdiction call so you never deal with a labor issue on the show floor.

Every booth is fully assembled and inspected at our Las Vegas warehouse before it goes to the show floor. Because the warehouse is 15 minutes from LVCC, the booth doesn't ship in the traditional sense — it moves on a local truck, which removes freight transit risk entirely. We send preview photos for approval, then the crew loads in. The install team at LVCC, Mandalay Bay, or Caesars Forum is replicating an already-approved build, not assembling for the first time on show day. For Vegas exhibitors specifically, this means we can accommodate late-stage design tweaks in a way no out-of-state competitor can match.

Yes. Pick any base design and customize graphics, colors, finishes, monitor and display placement, counter styles, accessories, and meeting-room configuration where applicable. Your final 3D rendering reflects every change before production starts.

We prefer vector files (AI, EPS, PDF) for logos and high-resolution rasters (PSD, TIFF, PNG at 150dpi at final output size) for photography. Our design team handles all artwork preparation and submits proofs before printing.

For major Las Vegas shows — CES in January, IBS/KBIS in February, NAB in April, SEMA in early November, book your 40x50 at least 14–18 weeks out, because Vegas warehouse capacity is committed to these shows months in advance. For mid-tier and regional Vegas shows, 10–12 weeks is workable. CES specifically is non-negotiable — we close the booking window for that show 14 weeks before opening day regardless of footprint. Rush rentals are available at premium pricing, see the rush rental question below.

Minor graphic changes are accommodated up to 10 days before ship date at no extra cost. Structural changes after approval require a change order — your project manager will walk you through cost and timeline impact before any work proceeds.

Yes — at the 40x50 footprint, an on-site project lead is included as standard for every Vegas show. They're on the show floor during show hours for anything from graphic touch-ups to electrical issues to last-minute schedule changes. Because our warehouse is 15 minutes from LVCC, backup parts, replacement graphics, or additional materials can be on-site within an hour, a logistical advantage no out-of-state competitor can match. Dedicated booth-operations staffing is available at additional cost.

Yes — AV at this footprint is fully integrated. Standard includes monitor walls, theater AV (speakers, microphones, presentation systems), LED columns and towers, lighting design and controllers, touchscreen kiosks, and on-site AV operation during show hours. Everything sourced, set up, and operated by our team in one quote.

Our I&D crew handles complete dismantle, repacks the booth, and ships it back to our Las Vegas warehouse. If you want to reuse it for the next show, we store it for 90 days at no additional cost and refresh graphics for the next event.

Yes. Las Vegas is the one US market where genuine rush is possible — our warehouse is 15 minutes from LVCC, so we can customize a pre-built 40x50 configuration with your graphics and have it on the show floor in 35–49 days. For Vegas shows specifically, we'll take confirmed bookings up to two weeks before opening for inline footprints. Rush pricing applies, and inventory is first-come; we maintain a ready-to-ship pool but it moves fast in CES and SEMA weeks.

Standard terms are 50% on design approval and 50% before ship date. We accept ACH, wire, and major credit cards. Net-30 terms are available for established corporate clients with credit approval.

Fill out the quote form on this page with your show name, dates, booth number, and any design preferences. You receive a custom 3D rendering and full-price quote within 24 hours — no obligation, no sales pressure.