40x50 Pavilion-Scale Booth Rentals in California

A turnkey 40x50 booth rental in California typically costs between $122,600 and $232,800 in 2026, depending on design complexity, materials, AV, and add-ons. That works out to roughly $61–$116 per square foot. Our quotes include design, graphics, freight, install, dismantle, and show paperwork — no separate drayage or electrical billing after the show.

Every quote includes a custom 3D rendering, full graphics production, round-trip freight from our Las Vegas warehouse to California, certified install and dismantle, EAC filings, Certificate of Insurance, electrical orders, drayage coordination, and a dedicated project manager from kickoff to load-out.

Standard install time at venues across California (the Anaheim Convention Center, Moscone in San Francisco, LA Convention Center, San Diego Convention Center, and Long Beach) is 32–48 hours for a 40x50 build. Every booth is fully pre-assembled and inspected at our Las Vegas warehouse before shipping — so the install is replication of an approved build, not first-time assembly under deadline pressure. Across California's major venues, install windows vary by venue's union jurisdiction. Moscone and SDCC require advance-booked crew calls; Anaheim, LA, and Long Beach run with shorter minimum calls. We sequence install timing venue-by-venue rather than applying a single state-wide schedule.

You receive a custom 3D rendering and full price quote within 24 hours of submitting our quote form. The proposal lists every included line item with a single fixed number — no separate invoices for drayage, electrical, or installation.

At 40x50, you're already at or past the threshold where adjacent-footprint competitors stop creating visual disadvantage on major California venues. Performance differences at this scale come from programming, hospitality, and staffing — not from architecture alone. The booths that dominate at California's flagship shows (NAMM in Anaheim, Dreamforce at Moscone, and Comic-Con at SDCC) are the ones with a clear theater cadence and a hospitality model that keeps qualified visitors on-stand for 15+ minutes.

At 40x50, rent versus buy is rarely a cost-only decision. Rent for design flexibility, lower cash outlay, and freedom to evolve the look year over year. Buy when you have five or more shows annually, stable branding for a 3–5 year horizon, and operational capacity to manage storage and refurbishment cycles.

Roughly 26 staff is the proven mid-point for a 40x50 booth during show hours, though the practical range is wider depending on your activities. Too few creates coverage gaps during peak; too many makes the booth feel crowded and deters walk-ins. The staffing model should match your runsheet — demos, meetings, hospitality, and lead capture each need their own coverage.

Across California we deliver to five major convention venues: the Anaheim Convention Center (the largest on the West Coast at 1.8 million square feet, host of NAMM and Natural Products Expo West), the Moscone Center in San Francisco (Dreamforce, JPM Healthcare, GDC), the Los Angeles Convention Center (E3 historically, LA Auto Show moments), the San Diego Convention Center (Comic-Con, ESRI User Conference, BIO West), and the Long Beach Convention Center. Truck transit from our Las Vegas warehouse runs 2–4 days depending on the venue. California has strong union jurisdictions at most major venues — Moscone and SDCC operate under stricter rules than Anaheim or Long Beach, which we manage venue-by-venue.

Yes. Drayage is included in our flat quote, and California's labor landscape varies significantly by venue, which we manage city-by-city. Moscone (San Francisco) operates under strict union jurisdictions with Teamsters Local 853, IBEW Local 6, and Carpenters Local 22 — minimum crew calls and tight steward sign-off cycles. SDCC (San Diego) operates under Teamsters Local 542 and IATSE Local 122 with an exhibitor-flexible model. Anaheim Convention Center, LA Convention Center, and Long Beach Convention Center operate under California labor rules but with shorter minimum calls than Moscone. Our project managers coordinate the appropriate union calls and COIs for each venue you're exhibiting at, so labor costs are predictable rather than venue-specific surprises.

Every booth is fully assembled and inspected at our Las Vegas warehouse before it ships to California. The 2–4 day truck transit (depending on which California city) is the shortest cluster of any out-of-state market we serve — for Anaheim specifically, transit drops to 1–2 days, meaning same-week design changes are realistic. We send preview photos for approval, then it ships. The install crew at whichever California venue you're at, Anaheim, Moscone, LA Convention Center, SDCC, or Long Beach — is replicating an already-approved build, not assembling for the first time on show day.

Yes. Pick any base design and customize graphics, colors, finishes, monitor and display placement, counter styles, accessories, and meeting-room configuration where applicable. Your final 3D rendering reflects every change before production starts.

We prefer vector files (AI, EPS, PDF) for logos and high-resolution rasters (PSD, TIFF, PNG at 150dpi at final output size) for photography. Our design team handles all artwork preparation and submits proofs before printing.

For major California shows — NAMM in Anaheim in late January, Dreamforce in San Francisco in mid-September (which takes over Moscone and the surrounding downtown blocks), Comic-Con in San Diego in late July (SDCC locks down for security and the Gaslamp district fills), and JPMorgan Healthcare Conference in early January (SF's highest-impact event despite a smaller official footprint). For Dreamforce, JPM, and Comic-Con specifically, Moscone and SDCC marshaling slots plus California hotel inventory all sell out 5+ months ahead. Book your 40x50 at least 14–18 weeks out for these shows; for mid-tier and regional California shows, 10–12 weeks is workable. Rush rentals are available at premium pricing, see the rush rental question below.

Minor graphic changes are accommodated up to 10 days before ship date at no extra cost. Structural changes after approval require a change order — your project manager will walk you through cost and timeline impact before any work proceeds.

Yes — at the 40x50 footprint, an on-site project lead is included as standard for every California show. They're on the show floor during show hours for anything from graphic touch-ups to electrical issues to last-minute schedule changes. Across California specifically, freight round-trip is 2–4 days depending on venue, for Anaheim it's effectively next-day, for SF and SDCC it's 3–4 days. Our crew knows each major California venue's facilities team and union jurisdiction rules, which matters when even simple fixes need the right credentialed person at Moscone. Dedicated booth-operations staffing for daytime show coverage is available at additional cost.

Yes — AV at this footprint is fully integrated. Standard includes monitor walls, theater AV (speakers, microphones, presentation systems), LED columns and towers, lighting design and controllers, touchscreen kiosks, and on-site AV operation during show hours. Everything sourced, set up, and operated by our team in one quote.

Our I&D crew handles complete dismantle, repacks the booth, and ships it back to our Las Vegas warehouse. If you want to reuse it for the next show, we store it for 90 days at no additional cost and refresh graphics for the next event.

Yes. We maintain a ready-to-ship inventory of pre-built 40x50 configurations that can be customized with your graphics in 35–49 days for late-booked California shows. California freight runs 2–4 days from our Las Vegas warehouse — for Anaheim it's effectively 1–2 days. Rush is more realistic across California than for any other US state, but San Francisco specifically has Moscone union crew calls and Howard Street dock slots that require advance booking. We confirm both before committing to an SF rush booking; for Anaheim, LA, Long Beach, or SDCC rush is more flexible. Rush pricing applies, and inventory is first-come.

Standard terms are 50% on design approval and 50% before ship date. We accept ACH, wire, and major credit cards. Net-30 terms are available for established corporate clients with credit approval.

Fill out the quote form on this page with your show name, dates, booth number, and any design preferences. You receive a custom 3D rendering and full-price quote within 24 hours — no obligation, no sales pressure.